POSITION SUMMARY:

The Associate is a professional position within the District Council.  As an integral part of the District Council team, the Associate serves as a professional liaison between the District Council, ULI headquarters, and Southeast Florida and Caribbean real estate, planning and development professionals.  The Associate is one of the faces of the District Council – members call them first for assistance and information, so it is imperative that the Associate be courteous and friendly. The position necessitates the Associate be able to travel occasionally to District Council events throughout the area and attend meetings, events or programs in the early mornings or evenings.

The Associate serves as an informed resource for District Council committees, interfacing with these committees to ensure that all work is consistent with ULI’s policies and procedures, and that ULI SE Florida/Caribbean’s goals and objectives are met. The Associate works closely with the Executive Director and other DC staff to maintain administrative, financial and office operations of the District Council, including membership, sponsorship, programs/events, communications, and community projects/initiatives.

SPECIFIC RESPONSIBILITIES:

• Manage and maintain District Council operations including but not limited to supplies and equipment, files, databases, records, calendars, and other District Council resources and equipment and maintenance as needed.
• Manage distribution and marketing of correspondence to members and non-members.
• Support standing committees and other working groups as needed, including recording, writing and distribution of committee action items, confirming member leader participation, scheduling regular meetings, and meeting room setup including catering and audio-visual needs.
• Administer NetForum (member and event data program) input from the District Council, including, but not limited to committee participation, prospect data and complimentary event passes.
• Support District Council in person and virtual event tasks including room set-up, printing and processing name badges, e-blasts creation and distribution, mailing or emailing thank you letters, final registration of attendees, post-event wrap up and processing event-specific invoices.
• Assist in developing and maintaining vendor relationships, sourcing appropriate suppliers for catering, audio-visual equipment, or honorariums in support of District Council events.
• Update the District Council website, utilizing ULI’s content management systems, including but not limited to marketing for upcoming events, news related to District Council initiatives, members in the news, and other pertinent activities.
• Track expenses for individual projects or programs to improve budgetary performance.
• Process and manage accounts payable and receivable for all activities associated with the District Council, including but not limited to sponsorships, programs, catering, community outreach, vendor payments, event supplies, etc.
• Perform other administrative, marketing and communications duties and projects as required, to contribute to a team effort.
• Maintains daily relationship with District Council staff and works directly with staff at ULI headquarters, and disseminates information to applicable parties and departments, including membership, meeting production, finance, and customer service teams.
• Daily direct work with ULI members, including certain Management committee members serving in key committee leadership positions, members, member firms, sponsors, prospects, vendors, collaborative partner organizations, and consultants.